Strategic Planning Committe
Minutes of Meeting October 16th 2017
Attendance: Chris Palmer (Chair and recorder), Millie Watson, Ruth Wiebe, Steve Stewart, Devin
Meeting convened at 7.30pm, and addressed the formulation of a Vision for the future of the Club in 5 , 10 and more years ahead, and focussed on four principal elements: Membership, Clubhouse, Hangars, and Airplanes.
Reference was made to the discussions and conclusions of the three previous meetings, and to the contributions received from the club website discussion group. These minutes shall constitute the final report of this committee, and as such will be forwarded to the Board as per their request.
The majority of opinions favoured a continued steady growth of membership from the present number of about 120 to between 150 to 200, which is considered to be about the maximum number which our existing clubhouse facilities could accommodate. There have been many suggestions as to how the club can ensure a high level of involvement of the members in the multitude of volunteering opportunities, both in the day to day running of the club, and also in the many activities such as Airshow, First Flights for Kids, Wings and Wheels, and social gatherings. Such measures as emphasizing the role of sponsorship, discounts for volunteers, and more open recognition of contributions by members , not only in the more glamorous, but also the mundane aspects of making the club function.
The recent building inspection report has been reassuring about the immediate and short term viability of the clubhouse structure, while identifying 23 items of maintenance and repair which deserve attention. Most are minor and could be fixed by in-house expertise, but the re-tarring of the flat areas of the roof will require a skilled contractor and will be comparatively costly. Thus, in the short term, we envisage being able to occupy and maintain the clubhouse, although it has been suggested that we start a building contingency fund which will provide funds for eventual relocation or major structural modifications. The ideal would be to one day be able to afford a new building with freehold tenure or long term leasehold. This is not an affordable option at present.
The inspired initiative to build airplane hangars for rental income could be repeated, with appropriate approval of the Airport, and could even incorporate a clubhouse facility. Properly managed, such a project could yield an additional income stream, or even capital funds for future development, ( clubhouse, airplanes, etc)
There will be endless debate on the question of affordability of a third airplane, but given the findings of the excellent recent report from the Finance committee in analysing in detail aircraft utilisation patterns this committee believes that the club should immediately resume the search for an affordable to operate, two-seater airplane, which could satisfy the demonstrated demand. Such an airplane would be more modern, newer, and therefore cheaper to maintain and operate. It should be made available to members for limited daily or overnight bookings only. A non-certified aircraft could be an option, but all maintenance and repairs should be supervised by a fully certified A.M.E. In the short-term, another IFR or more complex airplane is not seen as appropriate, although if demand for this increases it could be re-considered in the future. Considerable interest has been expressed in an Amateur Built project by a resurrection the the club’s EAA Chapter, with the possibility of co-operation with the UCFV using their workshop facilities.
There is a diversity of opinions in all areas of discussion, but this committee has formulated this Vision for the short and medium term future of the club, with some aspirations for the longer term, and some suggested strategies for reaching these goals
This report will be presented to the Board of Directors for their consideration and implementation as they deem appropriate.
I would like to thank the many members who have contributed to this exercise, both by attending meetings and by website discussion, and also by personal communication. It has been very gratifying to experience the high degree of commitment and concern for the future of our cherished flying club.
The meeting adjourned at 8.45 pm, and the committee was dissolved.
Chris Palmer, Chairman.