Category Archives: Minutes

Strategic Planning Committee – 2017-10-16

Strategic Planning Committe

Minutes of Meeting October 16th 2017

Attendance: Chris Palmer (Chair and recorder), Millie Watson, Ruth Wiebe, Steve Stewart, Devin

Meeting convened at 7.30pm, and addressed the formulation of a Vision for the future of the Club in 5 , 10 and more years ahead, and focussed on four principal elements: Membership, Clubhouse, Hangars, and Airplanes.

Reference was made to the discussions and conclusions of the three previous meetings, and to the contributions received from the club website discussion group. These minutes shall constitute the final report of this committee, and as such will be forwarded to the Board as per their request.


The majority of opinions favoured a continued steady growth of membership from the present number of about 120 to between 150 to 200, which is considered to be about the maximum number which our existing clubhouse facilities could accommodate. There have been many suggestions as to how the club can ensure a high level of involvement of the members in the multitude of volunteering opportunities, both in the day to day running of the club, and also in the many activities such as Airshow, First Flights for Kids, Wings and Wheels, and social gatherings. Such measures as emphasizing the role of sponsorship, discounts for volunteers, and more open recognition of contributions by members , not only in the more glamorous, but also the mundane aspects of making the club function.


The recent building inspection report has been reassuring about the immediate and short term viability of the clubhouse structure, while identifying 23 items of maintenance and repair which deserve attention. Most are minor and could be fixed by in-house expertise, but the re-tarring of the flat areas of the roof will require a skilled contractor and will be comparatively costly. Thus, in the short term, we envisage being able to occupy and maintain the clubhouse, although it has been suggested that we start a building contingency fund which will provide funds for eventual relocation or major structural modifications. The ideal would be to one day be able to afford a new building with freehold tenure or long term leasehold. This is not an affordable option at present.


The inspired initiative to build airplane hangars for rental income could be repeated, with appropriate approval of the Airport, and could even incorporate a clubhouse facility. Properly managed, such a project could yield an additional income stream, or even capital funds for future development, ( clubhouse, airplanes, etc)


There will be endless debate on the question of affordability of a third airplane, but given the findings of the excellent recent report from the Finance committee in analysing in detail aircraft utilisation patterns this committee believes that the club should immediately resume the search for an affordable to operate, two-seater airplane, which could satisfy the demonstrated demand. Such an airplane would be more modern, newer, and therefore cheaper to maintain and operate. It should be made available to members for limited daily or overnight bookings only. A non-certified aircraft could be an option, but all maintenance and repairs should be supervised by a fully certified A.M.E. In the short-term, another IFR or more complex airplane is not seen as appropriate, although if demand for this increases it could be re-considered in the future. Considerable interest has been expressed in an Amateur Built project by a resurrection the the club’s EAA Chapter, with the possibility of co-operation with the UCFV using their workshop facilities.

There is a diversity of opinions in all areas of discussion, but this committee has formulated this Vision for the short and medium term future of the club, with some aspirations for the longer term, and some suggested strategies for reaching these goals

This report will be presented to the Board of Directors for their consideration and implementation as they deem appropriate.

I would like to thank the many members who have contributed to this exercise, both by attending meetings and by website discussion, and also by personal communication. It has been very gratifying to experience the high degree of commitment and concern for the future of our cherished flying club.

The meeting adjourned at 8.45 pm, and the committee was dissolved.

Chris Palmer, Chairman.

General Meeting Minutes 2017-11-08

General Meeting Minutes – 2017-11-08




All Members: Please remember to sign in.

Welcome members

Welcome guests



  • Guest Speaker – Doug Grant
  • Secretary’s Report
  • Treasurer’s Update
  • Social Update
  • Membership  Update
  • Good and Welfare Update
  • Aircraft Maintenance Update
  • Flight Safety Update
  • Approval of minutes of previous meeting
  • President’s Report
  • Various Updates
  • Old Business
  • New Business



  • Speaker for November 8 is Doug Grant talking about his new book on the history of Okanagan Helicopters

15 Minute Break

Secretary’s Update – Jason

  • nil

Treasurer’s Update – Steve

  • nil / not present

Social Update – Ruth

  • is forming a new Social Committee, needs volunteers
  • bookings are done through Ruth, who will then pass info to Jason for inclusion in the calendar
  • Ruth will send out info re club rules and expectations just before your booking
  • Gerry advises that the Christmas event will take place on Dec 16th at noon. Members who wish to fly to YCW can arrange to be picked up there and transport to the restaurant.  Details to follow in an email to all members.

Membership Update – Dirk

  • Still soliciting members, reminder to remember to sign in
  • Mark Thibault is still looking for member photos for the boards…please send your best selfie to Mark.

Good and Welfare – Adrian

  • Couch pillows re-done by pieta decroq
  • Peter Graystone’s 84th bday celebrated at the last TGIF

Aircraft Maintenance Update – Brian

  • Nil / Not present

Flight Safety Update – Skylar

  • Still looking into hyperbaric chamber or dunk chamber training
  • New checklists in both airplanes

Building Maintenance Update – Devin

  • Planning a work party for December 2
  • Devin will lower the club flag to half-mast, and move it back up after the funeral for Constable Davidson

Motion to approve meeting minutes from last meeting:

1:Mark        2: Steve      MSC

President’s Report

  • Nil / Not present

Various updates

Steve urges AFC members to become Airshow Society members, $10 per year, many benefits

Steve will send Jason an email capturing the benefits

Old Business

  • None

New Business

  • New Aircraft Committee – discussion over whether the previous “3rd Aircraft Committee” is still constituted and should be doing this work.
  • Agreed that the previous committee was dissolved.
  • Three members have so far indicated interest in being part of the new committee
  • The new committee does not have carte-blanche to purchase an airplane; their task is to “identify and recommend”

Motion to Adjourn – 21:13 (Bob Macfarlane)

AFC’s First Flights for Kids Success Story

In 2011 at age 11, Ashley Cameron was given her first flight in a small airplane at the Abbotsford Flying Club’s First Flights for Kids event.  She flew with member Randy Kelley in his vintage Canadian-made 1946 Fleet 80 Canuck.

Six years later in August 2017, Ashley earned her Private Pilot License through the Air Cadet program.

In recognition of Ashley’s participation in the First Flights for Kids program and her success in earning a Private Pilot License, the AFC’s First Flights for Kids coordinators, Ron Becker and Mark Thibault, were proud to present Ashley with a First Flights for Kids award and 1-year membership to the flying club.

Also, Ashley has graciously agreed to participate in the 2018 First Flights for Kids 10th Anniversary event, this time as a ground school instructor where she can inspire more children with the joy of flight.

It is very satisfying to see kids get their first introduction to flight with our club and take their interest in aviation to the next level.

Awesome job, Ashley and we look forward to having you as a member.