Category Archives: Operations

Gradual re-opening of the AFC Clubhouse and resumption of Flight Ops

Great news! The Board has decided to open the club to restricted flight operations effective immediately.  At this time, only the flight operations room, washrooms and aircraft hangar will be open for use by approved club members. The reminder of the club will remain closed.

You must do the following before you will be allowed to book and fly club aircraft:
  1. Watch the AFC Aircraft COVID-19 Sanitization Procedures.
  2. Read the AFC Aircraft Operations COVID-19 Procedures.
  3. Read the AFC Aircraft COVID-19 Sanitization Checklist.
  4. Read and sign the the AFC COVID-19 Waiver.
  5. Send a photo (or scan) of the signed AFC COVID-19 Waiver to  Photos can be done with your mobile phone.
Once the above steps have been done and the signed waiver has been received, you will receive confirmation allowing you to book and fly club aircraft once again.

These restrictions are for the safety and protection of you, your family and other club members.  The Board will consider opening up the club as the COVID-19 situation evolves and upon further direction by the health authorities.

If you have any questions relating to the procedures, video or flight currency, please contact

The Board appreciates your patience and understanding during these trying times. We all miss flying and socializing and look forward to when things are back to normal.

Interview with the Membership Chair

Interview with the Membership Chair Amar Sundher

Amar Sundher

So tell me a bit about yourself:

I’ve been flying since I was 17 and got my PPL when I was 19. I have a little over 150 hours. GGMA is my favourite airplane – I trained on a 172 and 90% of my hours are on the type; high wing aircraft give you a cooler view in my opinion. I’m in my last year of business school at UFV. I have completed a minor in Aviation and a minor in Communications and I’m now working on my major in Business Administration. I am partner and head of sales at a cedar company here in the Fraser Valley. Other than that, I watch a lot of NFL football and I’m a big Patriots fan – if I’m not flying you can catch me enjoying the game with friends.

I understand that you overcame a few challenges when you started as a Director – please tell me about it:

When I first came on as Director there were some raw feelings in the membership committee and the club in general. The club had a rough year with members leaving. But I came in determined to put a fresh perspective on membership – set up a new positive vibe. Our focus was to create a positive environment. When George came on we ran meetings in a more enjoyable way – it wasn’t as taxing anymore. It took some work, and I have to thank my committee Mark, Bob, Dirk, Augie and Ruth; they worked hard and did a great job bringing membership levels up to normal again.

We’ve heard a lot good feedback from members, new and old, about the membership committee. What can you tell our readers about it?

The membership committee flew under the radar this year – we didn’t have a lot of meetings; just when we needed to do it. One thing that worked really well was that Mark Dirk and Aug set up an online membership application. Ninety percent of our new members signed up electronically. It’s the new way of doing things. It has more questions than our current paper application and it allows us to go more in depth during the interview process. The interviews are now a lot more informative because the in-depth questionnaire on the online application form helps us to get a better sense of the applicant. Cloud based technology allows committee members to access applications more easily and has made our meetings more efficient as a result.

In just one year you brought membership up from 89 to 119 members – how did you do it?

Basically, the club is a really great and awesome place. It’s very marketable. Potential members are buying into a cool club, beautiful aircraft and a support network to pursue flying. It can be easy to get members when we have the right people in place. I really have to thank the committee and the Board for their hard work and support.

Is it true we have more flying members now than ever before?

Yes, it’s true! Our new members not only want to enjoy the club and the community, they want to fly the planes. We need more members like that! Who want to volunteer, and want to do some flying; share their passion with friends, family and fellow club members… that’s what this club should be all about!

I know you’ve taken a lot of flak just for being young – yet you stay calm and cool through it all. What advice would you give for new members who face the same kind of thing?

I think there’s always going to be people who try to ruffle your feathers – that just comes with life. At the club, we’re doing a good job of changing culture. IF you ever think there’s something that isn’t right, I’m always available to talk. My position as membership chair I feel it’s my responsibility to protect our members, please come to me if you’re having a problem and together we can try to figure it out. Your words won’t fall on deaf ears.

Amar, there’s lots of buzz about the Instagram feed you’ve set up for the club – we even heard about it from the Airshow publicist. What kind of work does Instagram involve?

Instagram is a social media platform which focuses on photo and video– this is what makes it perfect for pilots and the flying club. Our pilots get to see some stunning visuals that translates well to the medium. In the future I’d like to help our members share their stories and experiences online. Our Instagram is growing; it has only been six months and I’m looking forward to watching it grow.

Your committee has commissioned and sold some very nice Abbotsford Flying Club pins. What can you tell me about them and where can I get one?

We did a very limited run of AFC wing pins just to test the waters. There’s a few left. Get them while you can. Pins are $10, hats are $15. People really seem to like them! Just e-mail me if you want one.


People have been pleased to note that you spend a lot of time volunteering for events at the clubhouse. Is there any event or memory in particular that really stands out for you?

This past year, the airshow was great. I got the opportunity to help in a few different areas (I got to know some of my fellow club members better, and met lots of interesting people) Campground – Ledell with parking; George asked me to bring in young guys; spent time with Jayden & got to know him; Got around and sold some hats and pins, I helped Steve with a couple of things. Steve also helped me with merchandising for the pins and we came up with a lot of great ideas for future. The Campground is an amazing opportunity for the club and were just scratching the surface on the things we could possibly. So many great ideas, but we can only do a few things at a time – with more volunteers I hope we can do more in the future.

If there’s one thing you’d like to do at the club next year what would it be?

I want to keep growing the membership. I want to keep up with improving the culture so that it’s fun for people. I want to bring in members – not just young ones, people of all ages – who want to fly and contribute to the club and have fun.

New Members!

Here are a few words from our newest members.

Brett Rueff:

“I have been flying for about 20 years and hold a CPL with approximately 500 hours of flight time – all recreational flying.  I also fly a powered paraglider which is registered as a basic ultralight, and occasionally fly a paraglider from Mt Woodside or Bridal Falls.  Besides aviation my hobbies are mostly outdoor related – hiking, biking, camping with the family, travel (mostly to Australia to see family) kayaking and occasionally rock climbing. My wife Michelle, 3 year old girl Charlie, 1 year old son Campbell and I live in Fort Langley. I look forward to meeting the members of the AFC in the coming year.”

Garreth Lavery:

“Gareth Lavery (my friends call me G). A native of Manchester, England, I moved permanently (insert love story here) to Canada in 2013. I follow a Paleo diet and lifestyle (for Paleo, read “caveman”) which seems completely at odds with my passion for everything that can propel itself with an engine. I’m as likely to jump up and film a passing train as I am an interesting aeroplane. Am I the only person who enjoys getting stuck at a rail crossing? Formerly a 3D designer of exhibition booths around the world, I am now a commercial pilot in training. I took my first flight on the 15th of January 2016, soloed in February and passed my PPL flight test in May. I am loving every moment of this adventure!”

Thanks for sharing guys! Welcome to the Abbotsford Flying Club.

C-GHXT by Clark Closkey

News 2016-01 - HXT

“Tower, this is Charlie, Golf, Hotel, Xray, Tango….” How easily it rolls off the tongue after nearly 30 years of saying it. I first flew C-GHXT way back on February 10, 1989. Although I joined the Club in March 1986, HXT had become a member back in
1981.During those years of the early and mid ‘80s, she was flown nearly every Sunday by Adrian Renkers, Hart Long and Bob Watson, who often had her booked 6 weeks in advance!

On March 2, 1989, legendary instructor John Spronk began my instruction on a night endorsement in HXT. I was a green, 121 hours pilot back then and GHXT was a marvelous, gentle plane to fly and learn on and we all became very attached. On March 1 of the following year, 1990, I was taxiing out with two fellow work members on board when a mini-mustang attacked my left wing with its prop and left that wing one foot shorter!

His insurance paid for the repairs and the Club was only inconvenienced for a short time. But I’ll never forget the noise of the grinding metal as the ‘stang’s prop tore up that precious Cessna wing tip. To my amazement, one of my passengers, Ron, obviously disappointed that his chance for a flight was lost, turned to me and asked why we couldn’t take one of the other Club planes that were just sitting there in the hangar! He obviously didn’t understand my state of shock over the incident that had just taken place. (That encounter, by the way, was memorialized by Gary
Chapple in poem titled, “The Legend of Ciller Closkey” which is framed and hanging in the Club.)

News 2016-01 - HXT - 02

After the repairs, I continued to fly HXT for the next 25 years with my friends, family and fellow Abbotsford Flying Club members, both during the day and at night. I flew my children and grand children for their first-ever flights in HXT and had innumerable enjoyable experiences with them and their friends. I flew the kids who came out for the COPA Flight 83 sponsored Young Eagles flights. My photo folder is filled with photos of smiling faces in front of that airplane. GHXT along with GZHQ and GIUK became OUR airplanes. We didn’t rent them—
we owned them. There was and is a bond there that can’t be easily explained but I think all pilots feel it and know what I’m talking about. The result of this is what past President Randy Kelley called, a ‘Culture of Care and Concern’ for our aircraft, and our pilots.

It is that emotional, intangible connection with airplanes that has allowed our Abbotsford Flying Club to survive and grow for more than 50 years. We couldn’t have lasted this long if we were simply being run as a business, only concerned with the bottom line and economically viable decisions, we would have disappeared years ago. The heart and soul of our Club is the people who feel this connection to airplanes and volunteer their time and energy, free of charge, to allow us to thrive year after year. If we had to pay all the people who work countless hours for the AFC’s various activities, (some worth hundreds of dollars an hour!), we would be broke in a year and our precious planes would all be lost. It is this ‘Pride of Ownership’ that keeps us going, year after year.

When it comes to logic verses emotion where airplanes are concerned, emotion wins out every time. Our decisions as a Club must address and satisfy this emotional attachment we have with our planes. The point is, they are not simply assets but rather ‘highly regarded possessions’. When one of our aircraft’s life is deemed to be coming to an end, there must be closure for the members who have grown attached to that aircraft over the years and decades. Let’s face it, unless something catastrophic happens, we only replace a plane once every 30 years or more. All members must be part of the decision making process to decide the fate of the aircraft to provide that closure necessary to accept and move on. We are not a business. We are a Club that mostly decides with our hearts and have strong feelings about our planes.

– Clark Closkey

HXT Engine Replacement Options

A decision has to be made as to which engine option shall be chosen for HXT to allow for a smooth transition once it will no longer run on condition.

The Aircraft Maintenance Committee met to discuss the various options.  After a discussion, the following two options were the most popular with Option 1 with the 180hp conversion being selected as first choice by the majority of committee members.

  • Option 1: Air Plains 180hp conversion.  All new parts, Zero time, 2yr warranty.  2550lb gross, 1050lb useful load.  Factory new propeller.
  • Option 2: Factory rebuilt 150hp engine.  Rebuilt to new spec, Zero time, 2yr warranty.  2300lb gross, 834 useful load.

The following provides more information on each option, providing advantages of each.

Option 1: Air Plains 180hp Conversion which includes a factory-new 180hp O-360 Lycoming, conversion kit and STC.

  • The 180hp engine is a brand new factory engine and factory-new propeller.  It’s the same engine conversion as was installed in ZHQ over 20 years ago when the club acquired it.  However, this new engine features roller-tappets which enhance reliability.
  • Useful load increases from 834 lbs to approximately 1050 lbs, similar to ZHQ’s usefulThis comes via the gross weight increase from 2300lbs to 2550lbs.  As members gain weight, the extra load will be more tolerant and allow more flexibility.

Reference: The current useful load of HXT is 832 pounds.  The average weight of an AFC member is over 200 pounds.  With full complement of passengers, this leaves room for approximately 34lbs of fuel (slightly over 1/2hr) with no baggage or survival gear.  With full fuel of 288 pounds (over 4hrs), the remaining useful load of HXT with the existing 2300lb gross weight and 150hp engine is around 544 pounds for passengers and baggage.  With a 150hp engine, HXT is essentially a 2 or 3-person aircraft, depending on mission flown and passenger weights.

  • For any given payload up to HXT’s existing limit, the 180hp option can offer a higher cruise speed, better climb rate and shorter take-off due to the extra 30hp.
  • The additional 30hp and gross weight increase to 2550lbs gives a direct increase the aircraft’s capabilities:
  • Better performance makes the aircraft safer to fly in the mountains and short strips with obstacles such as Rowena’s.
  • HXT comes with long-range fuel tanks which would work well with the 180hp option and increased gross weight.
  • Increased aircraft capability could translate into increased use such as longer cross-country trips.
  • Aircraft could realize an increase in value as a result of its increased capability.

Option 2: Factory Zero-time Rebuilt 150hp Engine

  • The 150hp engine is a factory Zero Time Rebuilt engine (rebuilt to new specifications) that includes a 2-year warranty.
  • Going with the 150hp rebuilt engine would save the club $20,000 versus going with the 180hp option.
  • With the 150hp engine, the hull value is lower by approximately $20,000 which will make insurance slightly cheaper.
  • At max power setting, the fuel burn of the 150hp engine is lower than the 180hp engine. Estimates based on historical experience show the savings to be approximately 1 gph, depending on how the engine is managed in flight.  However, if each engine is operated at same power output, fuel burn should be virtually identical.

Considerations for Purchasing in the Short Term (as of Feb. 2013)

Potential Tax Savings by March 31

  • Given updates to the way tax is charged and billed in BC, the club may save approximately $2800 on tax if the purchase is made by March 31st.  This is based on the approximate figure of $50,000 for the purchase.

NOTE:  The above figures are not exact and are approximations for purpose of illustration only.

Current Club Finances

  • The club has a relatively low cash reserve right now as a result of being impacted by the unexpected replacement of ZHQ’s engine.  The low reserve only has an impact if the engine purchase is to be made before the club can build the reserves back up to cover potential liabilities such as prepaid hangar rent.  If that is the case, the 150hp option would impact the finances less than the 180hp option.  However, waiting for the reserves to reach a higher level may be worth consideration if the 180hp option is the popular choice.


Citabria Proposal by Super D Aviation

citabria-01 citabria-02

Background Information

AFC member Peter Dreyer is passionate about flying, flight safety and aerobatics. He strongly believes that flight safety is directly linked to a pilot’s continuing skill building, training and having good “hands and feet skills”. He strongly believes that these skills are more thoroughly developed from training taken on tailwheel aircraft.

Peter owns a 2002 American Champion Citabria through his company, Super D Aviation Ltd. The Citabria is a light 2-seat tandem tailwheel aircraft that is capable of basic aerobatics. The aircraft has a 118hp engine, VFR avionics with GPS, aerobatic harnesses, metal-spar wings and is maintained to a Commercial standard (same as existing AFC aircraft).

Proposal Details

Peter wants to give AFC’s licensed member pilots the exclusive opportunity to fly the Citabria in an effort to promote general aviation and to enhance the development of better pilot skills within the club.

It’s proposed that, by lease agreement, the Citabria will be made available for rental to club members through the AFC’s online aircraft booking system at the same rental rates as AFC aircraft ($135/hr).

All ownership and operating costs for the aircraft will be paid for by Super D Aviation. As well, the aircraft will be fully insured under Super D Aviation.

Super D Aviation will provide the AFC with a current list of instructors qualified to give instruction on the Citabria, allowing AFC members the option to select their preferred instructor from the list.

It’s estimated that a checkride on the Citabria can range anywhere from 5 to 20 hours, depending on pilot ability and experience on tailwheel aircraft. Currency requirements after the checkout will be minimum 1 hour per month as required by Super D Aviation.

In return, AFC will:

  • Provide secure hangar storage for the Citabria, foregoing hangar rental revenue of about $3300 per year.
  • Ensure that AFC members acknowledge their responsibility to conduct flight operations in the Citabria within the safety guidelines of the AFC and Super D Aviation.
  • Ensure that AFC members acknowledge their liability for the application of the AFC rules regarding the PIC’s financial responsibility for damage to the Citabria in the event of an accident.
  • Consider for admission to AFC membership the application of current members of the Aerobatic Club of BC at one-half normal annual dues rate for the first year only.

Potential Benefits for Club Members and the AFC

  • Opportunity to fly an interesting 2-seater aircraft that is affordable, capable and unlike other club aircraft.
  • Opportunity to upgrade their “stick and rudder” skills, allowing them to be safer and better connected to the aircraft they fly, regardless of actual type.
  • Opportunity to receive instruction on unusual attitudes, upset recovery and aerobatics in an aircraft conveniently located in Abbotsford.
  • Opportunity to increase AFC’s membership by bringing in new members interested in flying a tailwheel aerobatic aircraft, offsetting AFC’s hangar storage costs for the aircraft. Only AFC members and the aircraft owners themselves will have access to the aircraft.

Cancellation Policy

The aircraft lease agreement will allow either party to end the aircraft lease on 30 days’ notice.

Other Notes

If agreed upon, the actual formal details of the proposal will be provided and formalised into a written agreement.



ZHQ Engine Options

C-GZHQ Engine

Currently the engine is at 1125 hours SMOH. TBO 875 hours.

1975 – Started life an o-360-a4k.

1975 – 1987 – Converted to an a4m. No records are available on the history prior to 1987.

November 1987 – Overhauled and cam replaced.

June 1997 – Overhauled and cam replaced.

December 2002 – Repaired and cam replaced.

June 2005 – Overhauled.

April 2008 – Repaired due to cracked case.


Current condition

August 2012 – Filings evident in the engine oil and filter found during routine maintenance.

September 14, 2012 – 10 hour filter change. Filings still evident, oil sample sent for analysis. Oil sampling is of limited use however, as we have not been conducting routine analysis.

Oil leak from the crank case gasket has been ongoing and Bakerview are aware. This was to be corrected during the last routine maintenance service, due to the metal being found, it has been postponed until a decision on the engine is made.

The aircraft is now on a 10 hour maintenance inspection cycle. It must not be flown beyond the 10 hours from last filter inspection. Bakerview estimate we may not get more than another 20 hours of flight time before we have to address the engine issue and the aircraft will be unserviceable. This decision is still subject to the filter inspection results.

At present the aircraft is being flown very little.

Vendor Comments

From Bakerview Aviation:

‘As we had discussed the engine of C-GZHQ   Lycoming O-360-A4M  is making metal, steel, most likely from the camshaft and or lifters. This is an old  style engine of flat lifter type. I am prepared to sign it out with a notice to inspect the engine oil filter within  10 hours.  The options I have come up with are to remove the engine and have Progressive Air in Kamloops replace the cam and lifters. The options are new  or reground camshaft and lifters.

The price to repair is $6100.00 for new and $5300.00 for reground cam and lifters and that is the fee for the engine shop.

There would be freight on top of that, I would guess $250.00 each way. The cost to re&re the engine would be $2500.00 labor.

The oil cooler would have to be flushed, due to metal contamination, $400.00. The engine time continues as is after the repair. The time now is 1125.5 hours. The recommended overhaul time is 2000 hours.’


From Chad Van Vliet Vantech Aviation Inc.

‘Engine repair, camshaft and lifters would subject to engine evaluation upon tear down. As a base line for repair, I would budget $8000 Cdn. Labour portion would be the same as replacement. While it would not be foolish to repair the engine, taking into account the long term objectives of the Abbotsford Flying Club, I would advise replacement rather then repair due to the open ended nature of the repair and lack of guaranteed longevity.’


Further to the GM on Wednesday, September 12, 2012. We investigated the option of having our engine rebuilt by Okanagan Aero. The result of this was: 

From Chad Van Vliet, Vantech Aviation Inc

‘As follow on to our telephone conversation I conferred with Okanogan Aero Engines and confirmed that conversion of your engine to roller tappets is not possible during a field overhaul. That is the conversion can only be done at Lycoming.

His pricing for a field overhaul at his facility was approximately $4000 less then the factory remanufactured engine with roller tappets.’.


Options  (All prices are plus HST, which the club can recover)

Option 1: Repair the defects. Cost $8-Timeline 3 – 4 weeks.


– Lower initial cash outlay.
– Shorter downtime than option 2 & 3.


– If further damage is found or problems occur prior to TBO, costs increase significantly.
–  Has had 3 new cams, several overhauls and major damage repaired.
– After repair will still be the flat tappet design which has contributed to the problem.
– 37 year old engine
– Limited warranty, extending only to the parts replaced.
– Must use genuine Lycoming parts to be able to exchange the core in the future.
If after taking the crank apart, further damage is found and it is decided to go for the factory rebuild after all, Lycoming charge a $3-6k penalty depending on the damage found.


Option 2: Overhaul existing engine. Budgeted cost max. $25k. Timeline 3-5 Weeks.

– Lower initial cash outlay than factory rebuild.

– Overhauled and major repairs on at least 5 previous occasions.
– 37 year old engine.
– History 10 years prior to 1987 unknown.
– This engine is old technology with flat tappets, which have reliability and wear issues.
– Warranty limited.

Option 3: Replace current engine with a Factory Rebuilt. The same engine as we recently installed inCost approx. $30k Timeline 5-7 Weeks.

– Zero time engine, 2000 Hours TBO.
– New roller tappets.  This model was released in 2005.
– Two year warranty.
– Rebuilt to new engine tolerances. 



– Higher initial cash outlay
– Core exchange penalty as the exchange is not like for like. (We have since  managed to get Lycoming to waive the core penalty, so we can have the like for like price).


Cost Comparisons

Part of the club aeroplane rental rate includes a replacement recovery element (engine replacement reserve account), at $12 an hour. This is set aside to be used for future overhaul or replacement of the engine, but not repairs. Repairs do not come out of this account. With 1125 hours on the engine at $12 an hour cost recovery, we already have $13500 in the account to replace or overhaul the engine. 

  1. 1.Repair the defects at $8-10k this is our minimumComes from maintenance account.
  2. 2.–  $25k minus the $13500 in the engine reserve  account . Net cost $11500.
  3. 3.Factory rebuilt $30k minus $13500 in the engine reserveNet cost $16500

Our minimum cost, which we would have to spend is $10k to repair the fault.  In the engine reserve account we have $13500. Therefore we can allocate $23500 to an overhaul or replacement engine.

The real difference to consider when making this decision, which represents the lost 875 hours TBO:-

  1. 1.Repair existing problem $10k (estimate). This would buy us another 875 hours. The engine reserve account would continue to accumulate until we replace the engine in 875 hours (or sooner if other major faults occur).
  2. 2.current engine – $1150 This will take us to 2000 hours TBO
  3. 3.Factory Rebuild – $3000 This will take us to 2000 hours TBO



Repairing the existing engine is a lower cash outlay, but higher cost to the club. It has inherent risk of finding further problems and other issues occurring in the future. The engine has a sketchy history in its early life. It is 37 years old and has already had several overhauls and major repairs.  This is very much an unknown and carries significant risk.

Overhauling, whilst the lower cost to the club, also carries risk due to the sketchy early history pre 1987, the age of the engine and having several major repairs and overhauls and being the old flat tappet technology.

Should we find more extensive or expensive damage during overhaul or repair, we run the risk of a $3-6k penalty should we later change our minds and want to go for the rebuild after dismantling the existing engine. We also are at risk of not being able to return the core at all once the crank case is opened.

A factory rebuilt engine has a slightly higher cost to the club, however taking into account the $13500 already recovered toward engine replacement and the $10k minimum cost (repair),  this significantly lowers the real cost. The benefits of a factory rebuilt engine are significant to the club.

After investigation of the various options, the lowest risk and most cost effective option, taking into account the engine reserve account and for the long term, is to replace the existing engine with a factory rebuilt engine and return the core for credit to Lycoming. In addition while this is being done, we should also consider upgrades to the instrument panel as has been suggested by a number of members and the aircraft refurbishment committee.  No budget has been set yet for the panel upgrade.

The current average usage of ZHQ SMOH is 160 hours a year. A factory rebuild replacement engine would potentially offer 12.5 years TBO.  Although there is always a risk an engine could fail at any time, based on the history of our current engine, a factory rebuilt engine is significantly lower risk than a repair or overhauling our existing engine.


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IUK Restoration Project


This paper will seek to:

  • Explain the process we have undertaken since the EGM decision in January
  • Show why we decided to renew IUK rather than try to replace it
  • Examine the options that were considered for the Engine, Interior, Paint, and Instruments – with costing information
  • Present the basic combinations that gave rise to the draft budget approved by the Board in February
  • Show the complexity of the estimate/quote situation with overlapping bids from various suppliers, and why we chose to appoint Maxcraft as project manager
  • Show the rationalised and completed quotes for the three options that Maxcraft presented at the April Board meeting. We will also look at what the costs might have been if we went more basic than what Maxcraft presented, and how much they could have escalated had we added other desirable instrumentation
  • Describe the complete final package as approved by the Board
  • Describe the timeline and process of the work.



On January 19th a Committee was formed under the Chairmanship of Stephen Head, to consider how to give effect to the club’s choice of a Piper Archer as our number two aircraft. The first question to be addressed was whether to keep and refurbish IUK; to look for an aircraft that was already everything we might want; or to find an aircraft that could be more effectively upgraded than could IUK. There were two avenues of research. One was to look for what aircraft were available for sale, what they offered in terms of specifications and value, and what would be involved in their acquisition. The other was to price out what work was necessary or desired to bring IUK up to the standard required. The aim was to have a recommendation ready for the February Board meeting.

One consideration for acquiring a different aircraft is whether BC provincial sales tax or HST would be applicable. To bring an aircraft into BC from the US, or from elsewhere in Canada, involves payment of a 12% tax. As an HST registrant, the club can claim back the tax paid on an aircraft from a vendor who is a GST/HST registrant. However, most private owners of aircraft in Canada are not GST/HST registrants. If the appropriate aircraft were to be purchased in Canada from a private vendor the effect of the purchase would be to add 12% to the price of the aircraft.

A number of aircraft were found for sale, mostly in the US. Typical examples are shown in the appendix. Their prices are in the range of $85K to $95K. On top of this is the cost of importation to BC. Our advice, from various sources, was that the minimum one might expect to pay for the necessary inspections (pre-sale, after entering Canada, and by the Minister’s Designate), travel and transportation, might be about $10,000. On top of this would be travel costs to preview each potential acquisition and the costs of arranging and effecting a pre-purchase inspection of each potential aircraft acquisition. These costs and the related time commitment by members would be incurred for each aircraft that we were interested in but abandoned at some stage of the process. So we considered that the final cost of investigating and importing an aircraft, bringing the aircraft on line would be uncertain but at least would be $15K to $20K higher than the aircraft’s advertised price.

To be able to compare aircraft we required a more-or-less agreed specification. So the committee agreed on a draft specification for the IUK upgrade option, for which pricing information was obtained from a number of suppliers. For the aircraft-purchase option the approach would assign approximated cost adjustments based on the differences in specifications between those offered for sale and the draft specification.

The draft specification for the IUK option included four general areas: Paint, Interior, Engine, and Instrumentation. There are also a number of smaller items like exterior plastic parts, door seals, and windows.


  • Paint was the simplest to define — i.e. new paint. The consensus is that Upper Valley (UVA) does the best paint in this region, and their estimate was for just under $14K.
  • The Interior needs to be completely redone — seats, carpets, trim, headliner etc., with the only real question being whether to do the seats in leather or fabric. The estimate from UVA was for $12.5k, or $13.5k with leather.
  • The Engine is operating on-condition at present, and has already been overhauled three times. Our initial information from various sources was that a replacement overhauled engine would cost about $24K including removal and replacement. However, this was not the only option. A factory overhaul was estimated at $28k, and a factory rebuilt engine at $33k. More on this will follow later.
  • For windows, exterior plastic etc., the estimates came to about $5.1K
  • The instrumentation standard was the area most open to variation. The consensus was that IUK has always been the club’s IFR-capable aircraft, and that this capability should be retained. However, the basic flight instrumentation should remain analog and essentially unchanged, rather than being replaced by glass panel technology. The committee agreed on a draft specification, for comparison purposes, of Audio Panel; Dual NavComs; two VORs, one with glideslope indicator; ADF; transponder; moving-map GPS. Some of these items can be retained, i.e. one of the VORs, the ADF, and the transponder. Total installed costs for the other items was estimated by Advanced Avionics at $23.5K using the Garmin Aera 796 GPS, or $22K using the Garmin Aera 510. Other instrumentation was discussed (such as an engine analyser, horizontal situation indicator, other certified GPS units, PCAS) but was not included in the draft specification.
  • We also needed to know the existing value of IUK. UVA had estimated it at $30k to $33k last year. They revised their estimates down to $25K to $30K, and also suggested that they would purchase IUK for $25k when they had reduced their existing inventory. Acquiring a replacement aircraft would necessitate the sale of IUK. The process and time line required to effect the sale of IUK would be uncertain, would likely require a substantial investment of members efforts and time to accomplish a sale and could result in the incidence of disposition costs such as storage and brokerage fees.

During this phase of the project the Committee spent a considerable amount of time researching vendors and delivered the aircraft to at least three vendors each for engine, paint and interior, spread around all of the local airports. The Committee also spoke to at least four or five mechanical vendors, three or more for paint, and at least three for the interior.

The total cost of refurbishing IUK up to this draft specification was estimated at $80K, which with its existing value of $30K gave a total finished aircraft ‘value’ of $110K. Using a factory rebuilt engine would add about $11K, and upgrading to a certified GPS might add another $6K to $10K. (Please note that these numbers are from the information collected at the time, and some were to be revised at a later stage in the project).

The aircraft advertised for sale were in the range $85K to $95K. We have already seen that another $15K to $20K might easily be incurred in bring the aircraft into BC, and BC Provincial sales tax may be applicable as well. On top of that, it was unlikely that any potential acquisition would have a zero-time engine, or brand new paint and interior, and their instrumentation packages were generally less capable than our draft specification. Considering that they also had unknown (to us) history, it was quite clear to the committee that sticking with IUK was obviously the best choice. This would also allow the project to continue without delay, rather than us starting to try to sell IUK at the same time as looking for a replacement.

The recommendation put to the Board in February was to keep IUK. The Board accepted this recommendation. The total estimate presented to the Board for refurbishment and upgrade to the draft specification was for $81K. It was recognised that options such as a factory rebuilt engine, and other instrumentation would increase the total cost. The Board approved a refurbishment budget of $81K with a contingency budget of a further $10K for unknowns.



The Committee progressed to the next stage. This was to include many aspects, such as:

  • refine the project specifications;
  • tie down estimates to become actual price quotes;
  • choose which suppliers to use for what parts of the project;
  • think of all the other details that might have been overlooked so far;
  • think of the logistics of how to manage the project and to move the aircraft from one supplier to another in a timely manner;
  • consider the choice of a single overall contractor for the project.


Engine Options

There are four possible approaches, and the first two can each be further divided in two. The Appendix includes an extract from ‘The Lycoming Flyer’ and provides detail additional to the following summary.


  • Overhaul of one’s own engine is exactly what it says. It involves stripping the engine, checking all the parts, replacing those that have to be replaced, doing any necessary machining, and re-assembly. Exactly which parts get replaced and which get machined depends on who does the overhaul. Lycoming refers to these sub-options as ‘factory overhaul’ and ‘field overhaul’. There are also some differences in which ancillaries might be retained, and which replaced. The engine in IUK has already been overhauled three times, and it is far from certain that another overhaul is even possible.
  • We could exchange our existing engine with one that has already been overhauled, (either ‘factory’ or ‘field’). This would give about the same final result as the previous option but would eliminate some of the downtime. Another important aspect is the core value of the engine that is removed. There is a normal expectation of a core value up to maybe $13K, but this is not guaranteed and depends on a detailed inspection. So you have to pay the full cost up front, then wait and see what core value might eventually come back – for an engine that has already been overhauled three times there may be very little remaining core value. For both this and the previous option, the total engine hours continue – only the hours since overhaul are reset to zero (hours SMOH).
  • A rebuilt engine can only be obtained from the factory. It meets all the same specifications as a brand new engine, including any design upgrades, and the engine’s total hours really do start off at zero (new engine logbook). The design upgrades are very important at the moment because all new Lycoming engines have roller tappets, so that means their factory rebuilds also get the roller tappets, and to achieve that usually involves new engine cases. In fact, it can even mean that the ‘rebuilt’ engine is actually sometimes a completely new engine. On top of that, at present, for a very limited time only, Lycoming offers a guaranteed core value when exchanging for a factory rebuild, so long as the core engine is in the right range of serial numbers. engine in IUK does just qualify. This means that the cost of this option is reliable and does not depend on waiting for an assessment of core value that might be much less than one hoped. The Appendix shows a URL link to the relevant Lycoming service letter. The factory rebuild also has a two year warranty, whereas the factory overhaul has a 1 year warranty.
  • The fourth option is to buy a brand new engine. It does not have much to commend it in comparison to the factory rebuild.

In Phase 1 of this project the engine costs were assumed as overhaul costs of about $24K. A non-factory overhaul or exchange would cost a little less, without any perceived loss in value. It was now clear that another overhaul of our existing engine might not be possible, and that a lack of core value could add up to $13K to the total cost. In comparison, to exchange for a factory rebuilt engine would cost a reliable $31.5K including installation costs and a new oil cooler. The Committee also considered it desirable to choose the updated roller tappet design, because this is an aircraft that we want to retain value for many future years and having the older design of tappets might detract from that. Clearly, the Committee’s recommendation was to go for the Lycoming factory rebuilt engine. At $31.5K complete, this would be $7.5K more than was assumed in Phase 1.


Single or Multiple Contractors?

The estimates collected during Phase 1 were from various suppliers. Some were only for their specific areas, and others were for the whole project and would involve the main contractor sub-contracting certain parts of the work. But in talking to the suppliers, and to their customers, one thing that emerged was that some companies are better than others at certain things. The overall consensus was that the best choice would be Upper Valley Aviation (UVA) for paint; Maxcraft for avionics; Port Aircraft Interiors (PIA) for the interior; and the engine could be sourced from a number of places, with its most important aspect being the factory rebuild. Co-ordination of their responsibilities and quotations quickly became very complicated and time consuming, even at this early stage. The quotations appeared to overlap in some places, and there was also the possibility of having missed something.

However, appointing a single contractor would not give the desired combination of actual suppliers. An alternative was to ask Maxcraft to manage the whole project on our behalf, and they agreed to do this for a maximum fee of up to $2,500. This meant that we would retain choice of each supplier, but would not have to deal with any suppliers directly. Further, it was agreed and understood that sub-contract prices would not be subject to mark-up by Maxcraft. Once work gets underway, Maxcraft would also co-ordinate the timelines and logistics of the work and aircraft movements. Maxcraft is experienced in this type of project management arrangement, and this was the recommendation of the Committee. The recommendation to accept the proposal to engage Maxcraft to manage the restoration project was approved by the Board.



It turned out that the interior estimate included in the UVA overall estimate was most probably sourced from PAI. PAI commonly works with Maxcraft and both are located at Pitt Meadows. Their direct quote for the interior work was $14.5K for a leather interior finish, it is not really clear why UVA originally estimated only $13.5K.



As a standalone contract UVA’s price for just paint came in at $15.2K, a little higher than as part of their overall estimate, but now including removal and repainting of cowlings, flight control surfaces, etc., and replacement of fuel tank screws.

Windows, Trim etc.

A one piece windshield was considered as overly expensive, without offering any real advantage. It is sensible for the windows, external plastic, glare shield, oil door hinge, etc. to all be handled during the painting operation at UVA. The total quote for these items came in at $5.1K.



This was an area that needed serious examination.

It was already agreed that IUK should be IFR capable — but that does not exactly define what equipment has to be installed. At present it has an audio panel; two com radios; two VORs (both with integral radio); ADF; DME; and transponder. There were questions about the serviceability of some items, and also discussion about how appropriate it would be to keep DME or ADF on an aircraft for the next decade or longer. The first step was to have Maxcraft assess their functionality. They determined the audio panel, and the com radios need to be replaced. The ADF is still useful, even though its indication does hunt somewhat. The DME is not serviceable and not worth retaining. The transponder is relatively new and obviously still usable.

The basic requirement for IFR flight is to have redundancy in all the instrumentation required in order to complete the intended flight. Consequently, two radios are obviously required. It is also common to have two VORs; or maybe one VOR and an ADF. The Committee agreed on the desirability of having two VORs and an ADF, so long as this meant retaining the existing ADF at little or no expense. One of the VORs should have glideslope indication. We also want a moving-map GPS. There are a number of different instrument combinations that might fit this bill, and prices were sought from Maxcraft for a number of combinations. At the same time the Committee looked at how each package might be fitted into the available space, which is limited. Undoubtedly, something would have to go over on the right side of the panel, and be less visible or accessible from the left seat.

The different instruments considered, in various combinations were:

  • Garmin GMA350 audio panel $4.9K installed
  • Garmin SL30 navcom radio $6.5K installed
  • Garmin MD200-306 VOR course deviation indicator (CDI) with glideslope $2.1K installed
  • Garmin SL40 com radio $3.5K installed
  • Garmin Aera 796 GPS (non-certified) $3.4K installed
  • Garmin Aera 510 GPS (non-certified) $2.0K installed  
  • Garmin GTN 650 navcom GPS (certified) $15.5K installed
  • Garmin GTN 750 navcom GPS (certified) $20.5K installed


The Appendix provides URL links to the Garmin webpage specifications for each of these units. There are clearly big differences in the prices for the GPS units. The certified units are much more expensive, but because they are certified and also include a navcom radio, they can be considered as part of the IFR package, and this means that some other units are not required.


Screen size must also be considered:

  • Garmin Aera 510 – 4.3” diagonal
  • Garmin Aera 796 – 7” diagonal
  • Garmin GTN 650 – 4.9” diagonal,
  • Garmin GTN 750 – 7” inch diagonal


The Garmin Aera 510 is entry level in Garmin’s portable touch-screen GPS line-up and not as feature-rich, user friendly or intuitive to use as the Aera 796.

Of the IFR-certified navcom GPS units, the GTN 750 has the same touch-screen technology as the portable Aera 796, and appears to be extremely easy to use.

In the limited space of a Piper communications stack the size of each unit is very important. The Garmin Aera 510 is far too small to mount over on the right, but is compact enough to be located in the main comms stack. However, the Garmin Aera 796’s size requires it to be located in the right comms stack, making it much less visible or accessible from the left seat.

Both the GTN 650 and GTN 750 units can be mounted in the main stack Since they are combo units, they would replace the separate navcoms and GPS units of the more basic IFR panel setup. The GTN 750 also has the ability to remote-control an audio panel and transponder, giving the option of blind-mounting those units out of sight and allowing the pilot to use its touch-screen interface to control those units.

We also need work on the plastic panel that surrounds the instruments and provides the lighting. To remove and refurbish the existing plastic would cost $1.7K. Another option was to upgrade to a new metal panel, that would be powder coated in a color to be coordinated with the new interior including laser etched labelling, and upgraded new LED bezel instrument lighting for an additional cost of $1.8K for a total of $3.5k.

This is where we were by the time of the March Board meeting. There was good Committee consensus regarding the engine, paint, interior, etc., and on having Maxcraft take on the project management. However, opinions differed about what combination of instruments was required. The Board agreed with the recommendations for which there was consensus (recognising the value of the engine recommendation despite its increased cost estimate), and asked for further work to define the most appropriate instrumentation package.



The big remaining issue was to settle on an instrumentation package. It was agreed to ask Maxcraft to specify and quote a total price for each of three approaches.

  • Well-equipped VFR package, not IFR capable
  • Intermediate IFR package
  • ‘Nicely equipped’ IFR package


It was not until the date of the April board meeting that this work was complete, and its results were presented by Maxcraft as a delegation at the start of the meeting. (It should be noted that during this period Maxcraft was also working with the other suppliers to define the logistics and timeline of the project and to prepare paint and interior finish options)


The three instrumentation package options presented by Maxcraft were:


‘Well-equipped’ VFR-only package – Price: $20.4k

Garmin GMA-350 audio panel

Garmin SL30 navcom radio

Garmin SL40 com radio

Garmin MD200-306 VOR indicator with glideslope

Garmin Aera 796 portable GPS (mounted to the right)


Intermediate IFR package – Price: $24.8k

GMA 350 audio panel

MD200-306 VOR indicator with glideslope

SL40 com radio

GTN 650 certified-IFR navcom GPS  


‘Nicely equipped’ IFR package – Price: $31.0k

GMA 35 audio panel

MD200-306 VOR indicator with glideslope

SL40 com radio

GTN 750 certified GPS


NOTE 1: All the above packages assume the inclusion of one of IUK’s existing in-panel VOR units to provide redundancy in lieu of a 2nd Garmin SL30 navcom unit. Substituting a 2nd SL30 navcom instead of the SL40 would cost an additional $5.0k to upgrade. The packages also assume the inclusion of the ADF unit, provided its repair cost is reasonable.

NOTE 2: Some days after the meeting, Maxcraft also provided information on the cost of a basic IFR package. This will be described in the next section.


Maxcraft also showed samples of the interior leather, carpet and trim colour package and presented demonstration units of both the GTN 650 and the recommended Garmin GTN 750.

Later in the meeting the Board discussed the instrumentation package options, and were assisted in this by Bob Fatkin, Duncan Poynton, Ron Becker and Robert Fehr who had all been present from the start of the meeting.

The first VFR-only option was eliminated because the 796 GPS would have to be mounted too far away from the pilot to be useful. The remaining comparison focussed on the differences between the GTN 650 and the GTN 750, with the final decision in favour of the GTN 750 because of its bigger screen, newer screen technology, easier user interface, and integrated functionality (radio, audio, transponder). It was also noted in discussion that the GTN750 is a particularly good choice for VFR use.

So the total project cost would come to:

Engine and oil cooler                              $31.5K

Interior                                                  $14.5K

Windows, trim etc.                                 $5.1K

Paint, hull trim, etc.                                $15.2K

Avionics and instrument panel                 $34.5K

Total                                                    $100.8K


The Board approved a total budget of $102K in the hope that we might also be able to include the powder coated panel and updated LED bezel lighting once the detailed figures have been finalised. Maxcraft has since confirmed the upgraded panel and lighting can be obtained within the $102K approved budget.




The Committee paused to reflect on the decisions so far, and to consider the next steps.

One question we knew that Members would want to ask is “Couldn’t this have been done for less?”. Another way to frame this question is to look at how much money would be saved by downgrading the specifications in certain areas, with a consequent loss of function and/or value.

  • The paint is to be basic white, with a tasteful red swoop of some sort, in order to relate somehow to the ZHQ paint scheme. There is no money to be saved here, and we will get good value.
  • The interior does include leather seats, but this is a club aircraft that we expect to be flown a lot, by many different people for many years to come. The leather is a good durable choice.
  • We have chosen what seems like an expensive engine option, but it will give us a completely updated, zero-time engine at a reliable cost. The other options would not update or zero-time the engine, and without guaranteed core value, they may even be more expensive in the end.
  • Could the avionics package be downgraded in order to save money? Three options were presented by Maxcraft at the Board meeting, and they subsequently provided information on the cost of a basic IFR option.


The cheapest option presented would have been the VFR package, and this could be made even cheaper by choosing an Aera 510 instead of the Aera 796. This would have saved about $1.4K, but would be compromised by the smaller screen of the Aera 510.

There has always been consensus that IUK should be IFR-capable, but neither the Aera 510 or Aera 796 are certified, so a package that used either would rely on VORs to be IFR certified. This basic IFR package was not considered at the Board meeting, but information on its cost has since been provided by Maxcraft, and it is included now for comparison purposes.


Basic IFR package – Price: $19.9k

Garmin GMA-350 audio panel

Garmin SL30 navcom radio

Garmin SL40 com radio

Garmin GI-106 CDI VOR indicator w/glideslope

Garmin Aera 510 portable GPS


This option was not considered because of the limited space in the main communications stack. However, it has since been confirmed that it would actually fit in the space available. The most frequently used items (navcoms & GPS) would fit in the centre stack, leaving only the transponder and the ADF on the right. The transponder and ADF are accessed much less in flight and their location in the right stack would not be a hindrance. This option would provide basic IFR capability, and would have cost $11.1K less than the package actually chosen.

The Board did not consider the Basic IFR package using the Aera 510, and consider the Aera 796 unaccepable because it could only be mounted on the right of the main stack. As such, the choices were limited to panels that had either the GTN650 or GTN750 as either can be centre-mounted. The 750 costs $5K more than the 650 but has a much larger screen, has an easy user interface that never goes more than two levels deep on its menus and is better for VFR pilots than the 650 for those reasons.

For reference, the Committee did not recommend certain other instruments that were discussed early on, such as an engine analyser, or PCAS, or a full glass panel such as a Garmin G500. These would have added considerable cost and some added complexity.

The package chosen will provide excellent functionality for both VFR and IFR flying for many years to come.

It was also time to update all the Members more fully than has been possible from just the Board minutes and personal conversations. This is the purpose of this paper, and of the presentation planned for the May general meeting.

Maxcraft has already arranged a complete project timeline with the various suppliers. Things have been ordered, and deposits paid. Work will have started on the aircraft before the general meeting. The project is expected to be complete sometime in late June.



Earlier this financial year in November 2011, Board approved a budget which projected an increase in the value of our aircraft assets by expending $140K of club funds during the current fiscal year. This could be achieved by spending $140K on our current aircraft, or by selling current aircraft and spending the funds realised as well as $140K. At the time, no decision had been made about our number two and number three aircraft. The approximate values of HXT and IUK were believed to be about $30K each, so if we were to sell both, there would be about $200K available for replacements.

We now know that we are keeping both aircraft. With a final budget of $102K for the IUK renewal project, we are left with $38K in the budget, to spend on HXT and maybe also on ZHQ. However, we are not likely to spend it this financial year because our intention is to continue operating HXT on-condition at least over the summer and until the completion of the restoration of IUK and after all costs are known with certainty. Notwithstanding the above, if it is possible without too much downtime, we might go ahead with the replacement of the navcom radio in HXT which is almost completely unreadable at present.

Another question being looked at is the refurbishment of the engine for HXT, because we need to know (as soon as possible) whether it would be eligible for the same limited-time-only factory rebuild offer from Lycoming.



Since taking on this project in January the Committee has done a tremendous amount of work. It is chaired by Stephen Head, and its members are Paul Monchamp, Augie Rinz and Mark Thibault. IUK has been taken to many different local suppliers for assessments, estimates and quotes. Many other suppliers have been consulted as well. The options and recommendations have been researched thoroughly, and debated intensively. Stephen deserves particular commendation for his tenacity and patience in dealing with suppliers, the Committee and the Board. We have just passed a watershed in the project, but Stephen’s work, and that of the other Committee members continues. Under Maxcraft’s management, we will be moving IUK from one supplier to another at various times over the next few weeks. Doing it ourselves saves money. As each stage is completed it will be inspected by at least two members before being accepted. There will continue to be a host of detailed considerations and decisions to be made. The Committee deserves our sincere appreciation as it continues its efforts to provide the aircraft that the club has chosen.



Aircraft for sale


‘Lycoming Flyer’ about engine overhaul and rebuild options

Lycoming service bulletin regarding eligibility for exchange engine core value


Garmin Instrument Specifications

GMA 350

GMA 35  

SL 30      

SL 40      



Aera 510 

Aera 796 

GTN 650 

GTN 750