Category Archives: Minutes

General Meeting Minutes – 2017-06-14

General Meeting Minutes – 2017-06-14

ABBOTSFORD FLYING CLUB

GENERAL MEETING

All Members: Please remember to sign in.

Welcome members

Welcome guests

MEETING – CALL TO ORDER 19:35

Agenda:

  • Presentations
  • Business
  • Presentations

Guests:

Six guests (didn’t get the names)

Presentation:

  • Wings and Wheels wrap up and two awards presented
  • Bob Fatkin: Forced approaches
  • Roger Precious: Air Traffic Control and formation flying
  • Bob Leroux: Canada 150 flight across Canada.

15 Minute Break

Motion to approve meeting minutes from last meeting:

1: Dirk 2:  Robert F.  MSC

President’s and club Report

  • Getting closer to Airshow season
    • For new members, please consider coming out and giving a hand with projects this summer
  • First flights for kids is almost here. This is a fabulous introduction to aviation for our next generation

Various updates

  • Airplanes are in good shape
    • Please remember to keep the airplanes clean when done after your flight
  • Social: Wings and Wheels was a big success!
  • Membership:
    • Three interviews and one more application.
  • First Flights for Kids coming up next Saturday:
    • Preparations going well,
    • 161 kids registered! Hoping to fly at least 150
    • Weather looks decently promising
  • Good and welfare
    • Milo passed away for those who know Reno Air Races
    • Ton DuCroq has his class 1 back!
    • Bob McFarland is on the mend
  • Finance:
    • Study by the three committee members into the use of club aircraft and utilization
    •  What do we need in the future
    • Hangar Roofs are coming along; some issues but another week or so
    • one issue was the loan of $70K to the hangar corporation. A good deal was done for the roofing repairs was realised and the loan has been repaid.
    • More money left over to do other things like gutters, taxiways and other hangar repairs
  • Flight Safety
    • New VTA soon with departure and arrrivals coming to YXX. Please give altitudes to ground
    • Busy times
  • Nomination committee
    • introduction of committee members
    • meeting last week
    • work has started
  • Strategic Planning committee
    • Monday 19:30 new meeting to talk about the direction the club needs to go
  • Flyouts
    • Been a few places, lots of places yet to go
    • Option for a flyin and overnight stay at the Chilcotin Lodge
    • Tsuniah Lake lodge coming up
  • Mission Aviation Fellowship: Kodak will be at YXX at 19:30
  • Langley Fly-in, 99’s poker run and FIrst Flights for Kids on Saturday; airport will be busy!

Old Business

  • Airshow Shower trailer is almost done!

New Business

  • Pizza and pub night on Airshow Saturday instead of the Broken Prop (they need a break this year). The Airshow Society would like something for the campers to do that is not competing with Hangar 13 so we will try this for this year. Talk to Josh and Skylar!
  • Airshow Volunteer BBQ in two weeks

Motion to Adjourn – 21:52 (Millie)

Nominating Committee Meeting – 2017-06-07

AFC Nominating Committee Information Meeting

June 7th 2017 7.30 pm

 

Minutes

There was a disappointing lack of attendees.

However, for those Members who were not able to be there, but are interested in the Nominations and Elections process, or in serving as a Directors or on one of the Committees, the following information is relevant.

 

Nominating Committee

  • Chaired by immediate Past-President
  • Chair selects three other Past-Presidents
  • This year – Steve Stewart, Brian Burke, Bob Bryan, Ken Funk, Bob Fatkin
  • Identifies Members who wish to stand for election
  • Confirms their eligibility
  • Creates list of Nominees – handed to Board at least 60 days before AGM

 

Election – at AGM

  • Additional nominations can be made at the AGM
  • Immediate Past-President runs the election
  • Only voting members in good standing can vote
  • All candidates have a chance to speak in support of their own candidacy
  • Details of voting in bylaw 4.1 (g)
  • Details of absentee voting in bylaw 3.1 (n)
  • No proxy votes
  • President, Vice-President, Treasurer and Secretary are elected individually
  • Six other Directors are elected as a group

 

Directors

  • Board comprises 10 Directors elected each year
  • President chairs meetings and generally supervises the business of the AFC
  • Vice-President is back-up for President
  • Treasurer keeps track of finances
  • Secretary takes and publishes minutes, is official custodian of membership roll, handles all non-financial documents and communications.
  • All other roles and responsibilities are agreed within the Board. They can change from year to year
  • Most Directors chair Committees
  • Individual Directors can be removed by the Members

 

Board

  • Board usually meets once each month
  • Board manages and supervises affairs of AFC (bylaws 5.1(k) and (r))
  • Board consults with, and receives input from Members via Committees, as well as directly, and also informally in various ways
  • In addition to the Board minutes, the President and other Directors may provide verbal reports at General Meetings

 

Committees

  • Most are chaired by Directors
  • Some are permanent
  • Others are temporary
  • Committees have some authority, delegated by the Board, to regulate and administer issues within their mandate, as set by Board. (bylaw 5.1(l)
  • Committees make decisions within their area of authority
  • Committees provide venues for Members to discuss issues, and develop consensus
  • Committees report back to the Board on issues being considered by the Board and on issues of concern to Members

 

Some current and recent Committees

Chair (Director) Chair (not Director)

Membership Dirk Seiber

Finance Kevin Mickleby

Aircraft Safety Skylar Pridham

Aircraft Maintenance Brian Appaswammy

Socials Ruth Weibe

Aircraft Acquisition —

Constitution and Bylaws Clark Closkey

Strategic Planning Chris Palmer

Discipline —

Fly-outs Richard Bauch

Wings and Wheels Ed Boon

First Flights for Kids Mark Thibault/Ron Becker

Building Maintenance Deryn Graham

Newsletter Josh Sandford

Nominations Steve Stewart

 

Airshow

  • The AFC is the creator and “Sponsor” of the airshow
  • AFC appoints Members to serve as Directors of the AIAS
  • Currently appoint 7 Directors (full Board is 28)
  • Current AFC bylaws require President to become AIAS Director
  • Others are appointed to two-year terms, with three elected each year at AFC AGM
  • AIAS Constitution requires Directors to be Members of AIAS
  • AIAS Constitution is currently under review

General Meeting Minutes – 2017-05-10

General Meeting Minutes – 2017-05-10

ABBOTSFORD FLYING CLUB

GENERAL MEETING

2017-05-10

All Members: Please remember to sign in.

Welcome members

Welcome guests

MEETING – CALL TO ORDER 19:35

Agenda:

  • Presentation
  • Presidents report and summary of board reports
  • Cleanliness of airplanes

Guests:

None

Presentation:

  • Warren LeGrice; IMC Club

15 Minute Break

Motion to approve meeting minutes from last meeting:

1: Warren 2:  Randy Kelly  MSC

President’s and club Report

  • Last month was controversial but we hope that will not happen again. Kevin Mickleby is now the new treasurer with a committee with Steve Neufeld and Devin Campbell.
  • Report from Aircraft maintenance is good; nothing significant. Please look after the airplanes and keep them clean.
  • Chris: Bob Fatkin will speak next month and the month after that will be Luciano Nisi and wilderness survival.
  • Adrian: Good and welfare; Donn Richardson is 85!! Keith Sim is 82 today!
  • Ruth: we will go ahead with Chilliwack and Make-a-wish for elderly and others who would never get a chance to fly
  • Richard: tsuniah lake: still on. Fairmont Hotsprings flyout. Jimmy J’s has a 10% discount. Worth the ten minute walk
  • Finance: Devin: Finance will be looking at aircraft utilization and costs. Surveys will be coming in the future.

Various updates

  • Constitution and bylaws update – Clark Closkey and Bob Robertson
    • Review of the email to all members for the open forum for discussion of the changes for the constitution. Committee presentation to the membership will happen on Monday May 29 at 19:30. A notice will be sent out to the membership.
    • one question is how this committee will interface with the strategic planning committee. One should not be completed without input from the other committee
    • Email with summary and status should be sent out to the membership for those who do not have access to computers or the blog
  • First Flights: Mark Thibault
    • Committee is on track. Good selection of airplanes coming. Hoping to fly 150 kids for Canada 150
    • Full speed ahead
    • June 17th. Be there 🙂
    • Friday night is when the fencing is set up; looking for a few good volunteers
    • Big thanks to Conair, Coastal Pacific and the YXX airport authority. Shell might be a participant.
    • Rain date will be the first saturday after school is back in September
  • Airshow update: Steve Stewart
    • Lots of good acts will be here this year: including F35 flying in a heritage flight, Pete Mcleoud, Aeroshell team, Geoff Latter (local!). Snowbirds, Viper Demo, Super Hornet demo, and a NORAD demo (F18/F16). And a Vampire, first time in over 20 years. Possible B-2 flyby (cross your fingers). P8 on static and possibly a RNAF F-35. Unknown if the VIMY flight will be here. Volunteers are needed for airshow as well as AFC activities. Please help!
  • Wings and Wheels: Ed Boon
    • Coming soon! 27th May. Ed is reaching out to other clubs and our clubs’ airplanes will be on display too. The Deputy Mayor of Abbotsford will be in attendance
  • COPA Convention: Bob Robertson
    • COPA president was out last saturday at the Roundhouse at Delta Airpark. COPA is rebranding and this will be introduced at the COPA convention this June 23 and 24.
  • Nominations Committee: Steve Stewart
    • Starting in May to gather nominations for AFC Board positions to meet the 90 day notice before the AGM
    • Start thinking about if you would be interested in serving
    • A forum will be held soon, notice to come out.
  • Strategic Planning: Chris
    • Consideration needs to be taken of where we are now and where we are going. Perhaps a meeting of interested parties should come together and lets talk. Details forthcoming, after the finance committee has a better financial position.
  • YXX Hangar Corporation (Steve)
    • Decision forthcoming on the roof coming very soon. Financial situation is coming into focus

Old Business

  • (Ken) HXT is for sale again and this was discussed by the board. It was evaluated but it isn’t viable at this time. It still needs an engine and yes, the corrosion has been addressed but it isn’t the right time for the club to buy it back at this time. 800 hours over on the engine and 11000 hours on the airframe. It needs lots of investment that we would do better with a newer, lower time aircraft. The Board will wait for the finance committee for a better financial position to appear and a better climate from the strategic planning committee.

New Business

  • Airshow Volunteer BBQ on June 24. Club airplanes and pilots will be asked to fly Volunteers for free. Owners will be reimbursed fuel by the Airshow Office
  • Tom Timm: The dog run and compound is being closed for a couple days soon and perhaps we can relocate the aircraft for a couple days. Brian or Duncan will be asked. Maybe using old Coastal Parking could be used?
  • Cross border decals? Check with Kevin for IUK’s decal?

Motion to Adjourn – 21:47 (Millie)

Club Pictures – April/May 2017

Pictures from the April GM


Ed Boon presenting on the upcoming Wings & Wheels show on May 27.


Tim Sward from CYXX presenting on changes coming to the airport.


New member Henry Vogt introducing himself to the membership.


New member Ryan Morno introducing himself to the membership.


Pictures from the Rust Remover with Warren LeGrice on April 22

 


Pictures from Rob Fehr’s Birthday Party on April 23.


Robert Fehr, Adam Kendall, Ken Funk, Clark Closkey, Ken Campbell, Gerry Crapo


Bob McFarlan, Elsie Fehr, Peter Graystone, Robert Fehr.


Pictures from the Preparations for Wings & Wheels

Gerry Crapo dumped 10 yards of road mulch behind the club to be used for filling the holes where we park planes during our annual event.  Chris Palmer provided his bucket equipped tractor, with operator Verne, to do the “wheelbarrowing”. Ed Boon, Steve Stewart and Ton DuCrocq supplied the manpower for spreading the gravel. The result is a safe field for taxiing aircraft for our May 27 Wings and Wheels event.


Ton duCrocq, Ed Boon, Steve Stewart

Verne.